Suspending a user

  • Incoming email is immediately blocked/bounced
  • Documents are kept intact
  • Easily manage change ownership of documents
  • Easily re-activate user if user returns
  • Downside: Consumes a user license


Deleting a user

  • All mail will eventually be lost
  • Orphaned documents will exist
  • Username cannot be re-created for 5 days
  • Sites owner can be re-assigned by the administrator
  • Benefit: User license is freed
  • What if the employee comes back?

Best practice

  • Change user's password
  • Reset sign-in cookies
  • Change ownership of documents
  • Suspend user